Free Download: Stakeholder Register PMP Template
Stakeholders are anyone who has an interest in your project. They don’t have to be involved in your project directly. While some stakeholders will support your project goals, others will try to undermine your project success.
As project manager, you will keep track of all project stakeholders, their roles and expectations, their support level and their impact in a document called Stakeholder Register PMP(r).
The purpose of maintaining and creating a stakeholder registry is to increase project acceptance. This article will show you how to create a stakeholder registry for your project.
To follow along, download this excel file.
Your stakeholder list is confidential and will not be shared with clients or anyone else outside your project team.
This document contains too many sensitive information. Imagine a client gaining access to this document and learning your negative thoughts about them. If this document is not returned to the correct person, your team could be dismissed.
Your Stakeholder Register PMP (r) Elements
Support required at the following levels:
1-Supports Actively- Anticipates the need to change and actively works with the project group2-Supports- Anticipates the need to change and feels the need to do so but is not involved with the project team3 – Neutral – Neither supporting nor opposing4 – Opposes – Neither feels the necessity for change nor trying to stop it5- Opposes actively – Doesn’t see the need to change and actively working to prevent it
Current Level of Support:
1-Supports Actively- Anticipates the need to change and actively works with the project group2-Supports- Anticipates the need to change and feels the need to do so but is not involved with the project team3 – Neutral – Neither supporting nor opposing4 – Opposes – Neither feels the necessity for change nor is trying to prevent it5- Opposes actively – Doesn’t see the need to change and actively working to stop it
If the Support Level Estimated is Not Attained, Impact
Give the impact rating between 1 and 5, with 5 being the most impactful and 1 being the least.
1- No Impact2-25% possibility3-50% possibility4-75% possibility5-Project failure
Stakeholder Risk Rating:
You can rate each stakeholder as either 1 or 2. 2 is the highest risk stakeholder, while 1 is the lowest. You can use your judgment to decide how to handle each stakeholder and where there is the greatest risk.
1 – Yellow2 Red
If impact is rated at ‘5 – Project failure’, then yellow stakeholders should be considered. Red stakeholders should also be considered.
Stakeholder Issues and Concerns
Stakeholder support for the change (e.g. ,ramp down, reorganization, etc.)
Views of stakeholders on the level of support:
What impact will the change have on the project if it receives the required support? How will the change affect the project efficiency, scope, and other stakeholders?
Influencing all stakeholders, whose support is lacking, significantly impacts project success. How can you influence these stakeholders to support your project?
Download this template to get you started on your stakeholder register PMP(r).
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